Your Data

At Borough Belles, your data is important to us and here’s where you can find our more about what data we hold, how we hold it and what we do with it.

The way we process your data is generally covered by the Women’s Institute’s Privacy Policy, which can be downloaded here. We are also a member of West Kent Federation which has its own privacy notice here. You can contact the WI team at dataprotection@nfwi.org.uk for further information.

The details from your membership form alongside a record of attendance at the Borough Belles meetings during the year will be kept on a Google Doc accessible only by secure link. The only members of the Committee who have access to this are the President, Treasurer, Secretary (who is also the MCS Officer) and our Welfare Officer. When these roles change, the permissions of the previous Officers are removed. Your data is not shared externally from this group.

We also ask for your birthday on the membership form to enable us to give you a shoutout in our members’ Whatsapp group and at the meeting on the month of your birthday – this is optional. If you do not consent, we won’t store or share this. Your birthday is stored on our membership details Google Doc. If at any point you wish to remove consent to store or use your birthday, please contact us on boroughbelleswi@googlemail.com.

You may also opt in on the membership form to be added to our members’ Whatsapp group, where we Belles share news, updates and congratulations. If you do not consent, you won’t be added. If at any point you wish to leave the group, you may do this yourself via Whatsapp or you can contact us on boroughbelleswi@googlemail.com.

We may send you an invite on Facebook as Belle Borough to enable us to invite you to our events. This request is optional and can be rejected. If you would like to stop receiving these invites at any point, please contact us on boroughbelleswi@googlemail.com.
The membership forms are kept from January to December of the membership year (January to December of the year you join) securely by the Secretary. At the end of the year, they are securely shredded and then disposed of.
All of your personal details except for your name are deleted from our Borough Belles Women’s Institute records after the current membership year has ended.
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